How do people apply for Capital project, what are the process and procedures involved?


Project Approval Process 

Role player



Parliament approves the budget


Cabinet endorses budget.

Ministry of Finance

Sets budget ceiling in consultation with NPC and BoN, submit the budget to Cabinet for approval and advice Treasury for disbursement of funds to votes.

Bank of Namibia

Advise NPC and the MOF on fiscal policy.

National Planning Commission

Ensure adherence to national priorities and submit to the MoF for the allocation of funds. Provide ceilings to Line Ministries. Provide advice to Regional Councils and Line Ministries on development projects.


Approval and recommendation to the NPC

Line Ministries

Approval and recommendation to the NPC

Regional Councils

Preliminary approvals and endorsement of recommendations by RDCC and forwarding to the line Ministries.

Regional Dev. Coordinating Committee

Prioritization, alignment to national objectives, budgeting and recommendation of projects to the Regional Council.

Constituency Development Committee

Identification and prioritization of projects

Local Authority Development Committee

Conception, identification and prioritization  of project ideas

Village Development Committee

Conception, identification and prioritization  of project ideas

Settlement Development Committee

Conception of project ideas

Locality Development Committee

Conception of project ideas

Ward Development Committee

Conception of project ideas


Budgeting Process:

Village Development Committee and Constituency Dev. Committee
Identify and assess community needs/problems-Prioritize and submit to RDCC for consideration

Regional Development Coordination Committee

Coordinate the development planning of the region by integrating and prioritizing all development project proposals for the Region

Office Ministry Agency’s

Analyze the Regional submissions and approve /disapprove the project (s) and submit to NPC 


Appraise the OMAs submissions and approve/disapprove project (s) for funding 


What is Capital project, what is it all about?

Capital or development projects are budgeted for under the Development budget. Capital budget is a budget for public investment geared towards funding of infrastructures such as infrastructure services (roads, electricity, water and sewerage reticulation), office buildings, etc.
The construction of Capital projects is implemented through the Project Cycle as indicated below:
Project Phases:
  • Identification 
  • Feasibility Study
  • Implementation
  • Evaluation and Review
The Ministry, through the Technical Services Sub-Division within the Housing, Habitat, Planning and Technical Services Coordination Division is responsible for the implementation of the NDP4 Development programmes. Under this development programme, there are two programmes that are being implemented by the Ministry and sub-national governments.
The programmes are namely; 
  • Improved Governance at Subnational level,
  • Sanitation in urban, peri-urban and declared rural areas

Programme: Improved Governance at Sub-national levels

Construction of constituency offices
The objective is to construct constituency offices for all constituencies throughout Namibia. Construction of this office will bring services closer to the people and improve the accessibility of services by the rural communities and enhance public participation in decision making. 
Construction of Regional office Parks
The objective of these projects is to address the shortage of office accommodation for the Regional Councils` staff members and incorporate the Regional Governor’s Office. These projects therefore aim to provide sufficient office space in order for the Regional Council to deliver services to the public efficiently and effectively.
Construction of Town Council
The main objective of this project is to provide office accommodation that will cater for the administrative needs of the Council that will ensure the smooth functioning of the Council for improved service delivery to the communities. 
Construction of Settlement offices
The main objective of this project is to provide office accommodation to the Settlement staff members who are falling under the Regional Council Structure.
Construction of Traditional Authority Offices
These projects aim to construct offices for the Traditional Authorities. These office spaces will provide administrators and the traditional leaders of the Traditional Authority with a conducive working environment for effective and efficient services delivery to their respective communities.
Programme: Sanitation in urban, peri-urban and incorporated/ declared rural areas 
The programme involves the upgrading and construction of Sewerage, Water, Electricity, and Road network in municipalities, towns, villages and settlements, thereby increasing the number of serviced plots in these communities. 
The focus of this programme is more on Housing and Sanitation, since Namibia is faced with a nationwide housing problem.  In this regard, RCs and LAs are assisted to service land that can be allocated to stakeholders in the housing sector on affordable prices to provide housing.
The Technical Services Division is ensuring proper implementation of Capital Projects and utilization of development funds through progress monitoring

How often is Capital Projects Committee sitting?

The reporting schedule of Capital projects is submitted quarterly to National Planning through the MURD. 

  • 1st quarter    April – June                  by 15 July
  • 2nd quarter    July – September        by 15 October
  • 3rd quarter    October – December   by 15 January
  • 4th quarter    January – March          by 15 April

The reports are submitted and discussed at the Permanent Secretaries’ forum and sent to Cabinet.

What are the rules, acts and regulations involved?